Streamlining for Success

Strategize & Site Selection

• Research meeting history
• Work to set meeting objectives, budget, and requirements
• Venue sourcing/custom RFP  
• ​Collect and review all responses side by side comparing details and matching the right venue, location, and service offering to your unique event requirements 
• Organize site inspections
• Recommend strategies to reduce cost and minimize risk

Budget Creation & Management

• Negotiate vendor contracts 
• Maximize value by tracking results and anticipating obstacles to produce a seamless event 
• Vendor booking and payment processing
• Help reduce attrition fees
• Gain the best ROI on your event 
• Reconciliation of all payments and present estimated vs. actual budget at the conclusion of the event

Event Management & Logistics

• Overall project management, identifying event goals, moving through the projected timeline and adhering to your vision, budget and schedule
• Event schedule/agenda creation
• Creation and review of banquet event orders
• Diagrams and setup requirements
• Audio Visual production and coordination
• Off-site events
• Oversee guestroom block, handle all VIP requests, ensure guest preferences are met

On-Site Management

• Serve as the main point of contact with the venue and vendors on your behalf
•  Oversee daily events/ review BEO's
• Registration
• Distribute event collateral
• Oversee meeting and production schedule
• Review audio visual order to ensure proper set
• Perform daily attendee counts for group
• Daily venue audits and billing review
• Shipping and Receiving Logistics
• Oversee offsite event logistics
• Conduct Pre/Post conference meetings with venue staff